school secretary
Title posted on ApplyToEducation -
GROUP 11 - ELEMENTARY HEAD SECRETARY (TEMPORARY CONTRACT)(EXTERNAL)
Posted on
June 13, 2024
by
Employer details
Durham District School Board
Job details
Job Summary: <p>Under the direction of the Principal responsible for maintaining the efficiency and continuity of the operation of the school office and assisting in communications with staff, students and parents.<p>Major Duties: <p>1. Assist the Principal in the daily operation of the school Assist in the interview process for the hiring of new office staff;<p> Liaison between staff, students, parents and community;<p> Inform Principal of any trends/events/problems;<p> Upgrade skills on an ongoing basis by attending workshops and seminars in order to take on new responsibilities as required by the Board and/or Principal;<p> Submit the monthly FTE Staffing and Enrolment Summary;<p> Prepare statistical reports required by the Ministry of Education;<p> Schedule appointments;<p> Issue and approve purchase orders, consumable orders, supply teacher approval, time sheets for supply Educational Assistants, part-time secretaries, and lunchroom supervisors;<p> Record, verify and approve absences of teachers, educational assistants and secretaries; book supply teachers through Dispatch;<p> Receive, distribute and respond to messages and postings on a daily basis;<p> Negotiate costs and schedules to arrange transportation for school excursions; contact the busing company or the Transportation Department to solve any busing problems;<p> Assist in the planning, scheduling and preparation of school activities such as graduation, teacher/parent interviews, and class trips;<p> Prepare letters, reports, teacher appraisals, suspension forms, incident reports, newsletters and information to parents;<p> Acquire a wide range of knowledge for response to questions concerning Board procedures, registration requirements, facilities and services available, school boundaries, school locations, school policies, busing, and responsibilities of Board personnel;<p> Maintain binders for Postings and Board Policies and Procedures;<p> Co-ordinate the annual school year-end procedure to ensure that class lists and records are updated and accurate;<p> Safeguard restricted information;<p> Provide support to new teachers and supply teachers, including instructions on procedures for reporting absences, classroom register, excursions, consumable ordering, collection and deposit of funds, etc.;<p> Prepare and submit time sheets for casual secretaries, E.A.s, and lunchroom supervisors;<p> Co-ordinate the kindergarten registration. Organize, schedule and conduct kindergarten registration and ensure necessary forms are completed;<p> Report kindergarten enrolment numbers regularly to the Superintendent of Education/Operations to assist in enrolment projections;<p> Register all new students to the school, completing all necessary forms, forward appropriate information to parents and to staff as needed;<p> Provide explanations regarding student registration, i.e. boundaries, conditions of registration, age restrictions, etc.;<p> Maintain and update Permission to Enrol listing of all out-of-area students;<p> Request Ontario Student Records for new students from previous school attended, record necessary information and forward to appropriate staff;<p> Prepare transfers and necessary documents when a student leaves the school Forward the Ontario Student Records to the students new school;<p> Receive the delivery of orders, check deliveries against invoices and purchase orders, forward appropriate forms to Accounts Payable, stamp textbooks, sort and distribute supplies to teaching staff; trace missing items from shipments with suppliers;<p> Maintain adequate supplies.2.
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LocationOshawa, ON
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SalaryNot available
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Terms of employment
Permanent employmentFull time
- Start date
Starts as soon as possible
- vacancies
1 vacancy
- Source
ApplyToEducation
#2778008
Advertised until
2024-08-12
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