office coordinator
Posted on
June 26, 2024
by
Employer details
Capital Engineering
Job details
Are you looking for a company that has been recognized nine times as one of Canada?s Top 50 Best Workplaces? It is our mission to unleash the potential in every team member - we know that people perform best when they are part of a diverse and respectful workplace. This is your opportunity to be a part of a collaborative culture that allows you to make a difference. If you want a place where people love coming to work every day, keep reading:
Our growing corporate services team needs an energetic, creative, and self-motivated person to join our team as we work to fuel Capital Engineering?s growth. Our *Office Coordinator *will manage all day-to-day general office duties, to include reception, and will work closely with the HR, Accounting and Safety teams on various special projects.
We have a highly collaborative work environment that is supported through an in-office approach. Working side-by-side with other Capital team members and our clients brings out the best in us and produces exceptional results. This position will be in-person, with no hybrid option. There is the ability to choose either a standard 5-day work week, or a condensed 4-day work week.
*What is the role?*
* Manage the day-to-day office operations to include:
* Manage the reception phone and attend to visitors at our office
* Keep the front entrance, reception area, boardrooms, bulletin boards and lunchroom neat, tidy and presentable always
* Ensure that the kitchen and coffee areas are stocked, including managing current inventory levels and ordering as required
* Fill all printers/copy machines daily with paper, and any other office supplies, including managing current inventory levels and ordering new
* Provide support for boardroom meetings to include ordering lunches when required and facilitate set up and clean up
* Coordinate office administration matters such as janitorial services, maintenance, lead social events, etc.
* Establish and maintain relationships with key vendors (cleaning, maintenance, supplies, couriers) to ensure high quality services
* Assist with new hire orientations and onboarding including preparing for new employees, welcoming new employees, and providing office tours
* Ensure floor plans, org charts and phone lists are updated with new hires and departures
* Process all incoming and outcoming mail and prepare and arrange courier parcels
* Provide back up support for employee and contractor PPE requests
* Assist with special projects, from time to time, as requested by the corporate services team
* Other assigned administrative and general office duties
*What will you bring to our team?*
* 5-8 years of related experience in a professional services work environment is preferred
* A self-starter who is accountable, reliable, able to work with minimum supervision and a team player
* Excellent communication (written and oral) and interpersonal skills with a strong focus on customer service
* Creativity, tech savvy, and a drive for continuous improvement
* Ability to work on multiple projects and initiatives simultaneously
* Computer proficiency and strong working knowledge of Microsoft Office (Word, Excel, Outlook) and SharePoint
* Strong time management, organizational and planning skills with a strong attention to detail
* Experience in providing administrative support in industrial sector or consulting engineering industry would be an asset
*What?s in it for you?*
* Diverse work with a privately owned, professional services, Edmonton based, company
* Be part of a company that is focused on growing and hiring locally
* Capital is a company that values safety ? we have worked 20+ years Lost Time Injury Free (since April 2004)
* Excellent compensation and a comprehensive benefits plan, including RRSP matching plan, sick leave, and 100% company paid health benefits premiums
* Excellent work environment with modern office facilities, free parking, conveniently located near amenities and public transit. Our office includes a gam
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LocationEdmonton, AB
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SalaryNot available
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Terms of employment
Full time
- Start date
Starts as soon as possible
- vacancies
1 vacancy
- Source
indeed.com
#9338749688
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