administrative officer
Title posted on CivicJobs.ca -
Deputy Corporate Officer
Posted on
June 27, 2024
by
Employer details
Village of Lions Bay
Job details
The Municipality of the Village of Lions BayDeputy Corporate OfficerDepartment: Administration Status: Full-Time ExemptHours: 40 Hours/Week, Monday to Friday, with some flexibility to work late as required for meetingsRate: $39.00/ hr. General SummaryThe Deputy Corporate O?cer functions primarily in a legislative services role and in providing administrative and clerical support services to the CAO/ Corporate O?cer. This position prepares open and closed agendas for Council and Committee meetings, implements and monitors records management systems and procedures. The incumbent also acts as the recorder and Deputy Corporate O?cer for Council Meetings and may provide support regarding procedural rules during such meetings.The Deputy Corporate O?cer must be knowledgeable about current issues under consideration by the Council and the CAO and be familiar with the Municipality's position on issues. High levels of independent action, con?dentiality, and responsible, proactive issue identi?cation and decision-making are required. The work involves considerable contact with elected o?cials, the public and a variety of internal and external contacts.In this role, the Deputy Corporate O?cer will prepare agendas and minutes, prioritize and prepare communications, prepare and review reports, and provide research and special project support to the CAO/ Corporate O?cer. The Deputy Corporate O?cer is responsible for initiating and coordinating general administrative functions and sta? for the Village O?ce to ensure smooth and e?cient operations and excellent customer service in a close team environment.Key ResponsibilitiesProvides general and con?dential administrative support to the CAO/ Corporate O?cer and the Management Team as required. Acts as the Deputy Elections O?cer during Local Government Elections and other voting opportunities. Creates, processes and maintains a variety of con?dential ?les and reports. Coordinates all aspects of Council and Committee agenda preparation, including closed meetings. Acts as the recorder for all Council meetings, distributes minutes and maintains and tracks resolutions. Develops and maintains records in accordance with established standards and requirements. Conducts and prepares research, analysis and reports, and responds to internal and external customer inquiries. Drafts complex correspondence for the signature of others. Provides support for Corporate Strategic Initiatives, including creating and tracking of key performance indicators and coordinates the preparation of the Municipality's Annual Report and other special projects. Assists in the preparation of draft policies and bylaws, maintains control of policy and bylaw administration and is responsible for consolidation of all bylaws. Maintains and updates the Municipality's website and prepares communication materials for various mediums, such as the weekly municipal electronic newsletter subscription service, the Village Update. Processes requests for records under the Freedom of Information and Protection of Privacy Act, including recording of all requests in the FIPPA database and preparing form letters and working with sta? to obtain records. Maintains the corporate meeting calendars and occasionally assists Council with minor requests. Liaises with volunteers in respect of awards and events (e.g.: ordering plaques, inviting dignitaries, etc.) and with committee members as required. Liaises with federal, provincial, municipal and other agency personnel on a wide variety of matters. Receives cross-training and provides support and coverage for Administrative Assistant role. Assists with emergencies by ful?lling EOC roles for which the Deputy Corporate O?cer is trained and quali?ed per previous experience and training updates. Coordinates and oversees contractors re. Municipal facilities (e.g.: cleaners, o?ce equipment, tradespeople, etc.), and coordinates and supervises the workload of the front o?ce administration. Assists
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LocationLions Bay, BC
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Salary$49.00HOUR hourly
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Terms of employment
Permanent employmentFull time
- Start date
Starts as soon as possible
- vacancies
1 vacancy
- Source
CivicJobs.ca
#95843
Advertised until
2024-07-31
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