Overview
Languages
English
Education
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
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Arrange and co-ordinate seminars, conferences, etc.
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Coordinate the flow of information within the team
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Open and distribute mail and other materials
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Plan and organize daily operations
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Record and prepare minutes of meetings, seminars and conferences
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Determine and establish office procedures and routines
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Schedule and confirm appointments
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Compile data, statistics and other information
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Respond to employee questions and complaints
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Order office supplies and maintain inventory
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Arrange travel, related itineraries and make reservations
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Set up and maintain manual and computerized information filing systems
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Type and proofread correspondence, forms and other documents
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Perform data entry
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Provide customer service
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Perform basic bookkeeping tasks
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Prepare financial statements and reports
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Maintain filing system
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Label, file and retrieve documents
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Liaise with management, engineers and other trades
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Prepare and key in correspondence and legal documents
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Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
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Read blueprints to determine work requirements
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Open and distribute regular and electronic incoming mail and other material
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Coordinate the flow of information
Experience and specialization
Computer and technology knowledge
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MS Outlook
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MS Office
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Electronic mail
Area of specialization
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Correspondence
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Reports and records
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Contracts
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Financial statements
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Invoices
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Charts, tables, graphs and diagrams
Additional information
Work conditions and physical capabilities
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Work under pressure
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Tight deadlines
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Attention to detail
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Large caseload
Personal suitability
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Ability to multitask
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Organized
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Team player
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Client focus
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Reliability
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Dependability
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Efficient interpersonal skills
Employment groups
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
Support for newcomers and refugees
- Participates in a government or community program or initiative that supports newcomers and/or refugees
Support for youths
- Participates in a government or community program or initiative that supports youth employment
Support for Indigenous people
- Participates in a government or community program or initiative that supports Indigenous people
Supports for visible minorities
- Participates in a government or community program or initiative that supports members of visible minorities
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.