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school secretary
Title posted on ApplyToEducation - Secretary III (1.0 FTE)
Posted on October 23, 2024 by Employer details Parkland School Division
Job details
Are you interested in working with our dynamic and progressive school division to pursue excellence in education for students, professional learning opportunities, a flexible health benefits package, and a workplace that embraces diversity? Then we are the place for you! <p>Who we are and what we value: <p>Parkland School Division (PSD) is a large progressive school jurisdiction serving Spruce Grove, Stony Plain, Fort Chipewyan and Parkland County. PSD meets the diverse educational needs of over 12,000 rural and urban students among 23 sites, including outreach schools and alternative education programs.<p>Our values are what guide us. We assure supportive learning environments, meaningful experiences and healthy relationships that create opportunities to develop resilience, to gain diversity in perspectives and to achieve enduring success for both staff and students.<p>The Opportunity: <p>The Parkland School Division currently has a Full-time Permanent Secretary III (1.0 FTE) position available at Muir Lake School, in Stony Plain, Alberta.Function and Purpose of Position Secretary IIIs are the ambassadors of the schools front office with an expert level of business knowledge and administrative skills. Secretary III supports the management of the schools front office to ensure tasks are completed in a timely manner. Effective interpersonal skills are essential to deal with a variety of situations that arise in a school setting. A team player approach to all situations is essential with friendly and flexible characteristics are a must Secretary IIIs may:<p> Work under the direction of the Principal and/or designate <p> Work independently and collaboratively as part of a team<p> Must enjoy working with students, families and the general publicAdministration and Instructional Support Provide business coordination, maintain and update financial records (accounts payable/receivable, budget, capital inventory, etc), and secretarial support to school administration including processing correspondence, reports and other documents.<p> Processing and recording cash transactions and transactions from school petty cash account.<p> Reconciling school accounts.<p> Generating invoices or overdue notices as necessary.<p> Producing financial information reports as required.<p> Making or overseeing bank deposits for the school.<p> Processing purchase orders.<p> Arranging for direct purchasing of supplies and service.<p> Dealing with vendors on behalf of the school, in arranging for goods or services, problem solving and negotiating special services, etc.<p> Maintaining inventory of supplies and arranging for replacement as necessary.<p> Reconciling office Visa purchase statements.<p> Coordinating staff reconciliation of Visa purchases.<p> Excellent computer and technical skills for the preparation of correspondence, report cards, budget documentation, education plan, month ends, and other documentation supporting the operational needs of the school.<p> Provide a range of reception, telephone system, secretarial and clerical support to the school site staff, including inquiries from parents and community members.<p> Oversee the administration of student records and serve as school business coordinator.<p> Distributes information and oversees the maintenance of administrative filing systems<p> Ability to follow process and instructions to complete assigned tasks in a timely manner.<p> Assist with, coordinate or make arrangements for special programs, projects and events.<p> Assigns school keys as necessary<p> Ability to support and assist a Secretary II in the following duties as needed:<p> Recording and updating information such as student demographics, attendance and general student portfolio data.<p> Gene- LocationStony Plain, AB
- Workplace information On site
- SalaryNot available
- Terms of employment Permanent employmentFull time
- Starts as soon as possible
- vacancies 1 vacancy
- Source ApplyToEducation #2800556
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