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office assistant
Posted on October 31, 2024 by Employer details Calgary Motor Dealers Association
Job details
<h3>Job Description</h3><div>Job Description<div><p>We are seeking a highly organized and detail-oriented Administrative Assistant for a small office with experience in SAGE accounting systems to manage office operations and ensure smooth financial processes. As a key member of our team, you will interact with car dealerships, partners, and clients while overseeing the invoicing, financial records, and accounting for our auto shows.</p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Office Management:</strong> Manage day-to-day office operations, ensuring efficiency and professionalism.</li><li><strong>Accounting:</strong> Utilize SAGE accounting software to handle all aspects of bookkeeping, including accounts <span class="long-word">payable/receivable,</span> invoicing, and reconciliation.</li><li><strong>Client Invoicing:</strong> Prepare and send invoices to clients (car dealerships and partners) for auto show-related services and ensure timely payments.</li><li><strong>Partner & Client Interaction:</strong> Serve as the main point of contact for dealerships, partners, and other stakeholders, handling inquiries and communications.</li><li><strong>Financial Reporting:</strong> Generate financial reports, assist with budgeting, and provide insights for financial decision-making.</li><li><strong>Event Support:</strong> Assist in coordinating financial aspects of auto shows, including tracking expenses and ensuring proper financial documentation.</li><li><strong>Document Management:</strong> Maintain and organize financial records, contracts, and agreements.</li></ul><p><strong>Qualifications:</strong></p><ul><li>Proven experience with <strong>SAGE</strong> accounting systems.</li><li>Strong understanding of <strong>accounting principles</strong> and <strong>financial reporting</strong>.</li><li>Excellent <strong>organizational</strong> and <strong>time management</strong> skills.</li><li>Strong <strong>communication</strong> skills with a professional demeanor when interacting with clients and partners.</li><li>Proficiency in <strong>Microsoft Office Suite</strong> (Excel, Word, etc.).</li><li>Prior experience in the <strong>automotive industry</strong> or events management is an asset.</li></ul><p><strong>Salary:</strong> Competitive, based on experience.</p></div>Company Description<div>Calgary Automotive Association, provides services to New Vehicle Dealer Members, operates the annual New Car & Truck Auto Show, Vehicles & Violins Gala, and the CMDCF Charity Golf Classic.</div></div><h3>Company Description</h3><div>Calgary Automotive Association, provides services to New Vehicle Dealer Members, operates the annual New Car & Truck Auto Show, Vehicles & Violins Gala, and the CMDCF Charity Golf Classic.</div>- LocationAirdrie, AB
- Workplace information On site
- Salary$55,662.6YEAR annually
- Terms of employment Permanent employmentFull time
- Starts as soon as possible
- vacancies 1 vacancy
- Source ZipRecruiter #21e1deb71
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