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administrative assistant
Title posted on CivicJobs.ca - Administrative Support
Posted on November 05, 2024 by Employer details Township of Esquimalt
Job details
Administrative SupportVacation Coverage, AuxiliaryInternal/External OpportunityThis is a Union PositionAbout our Community:Located on the traditional territory of the l?k?????n Peoples, the Township of Esquimalt acknowledges its neighbouring First Nations and is committed to building strong and enduring relationships with the Esquimalt and Songhees First Nations.The Township of Esquimalt, with a population of over 17,000 is recognized as a vibrant, distinct, resilient, and diverse community for people to discover, feel welcome and belong. The Township is home to Canada?s Pacific Navy and boasts extensive amenities including beautiful parks and beaches, scenic waterfront walkways as well as modern recreational facilities.About our Organization:With a high functioning, progressive Council and leadership team, and dedicated, engaged staff, the Township is an organization committed to working collaboratively to continue making Esquimalt one of the most desirable places to live, work and play.The Township of Esquimalt is committed to integrating equity, diversity, inclusion, and accessibility into our programs, policies, spaces, and services. Our goal is to cultivate a diverse and inclusive workforce that reflects the community we serve and aim to become.About the Opportunity:The Township is seeking expressions of interest for short-term administrative support assignments to provide coverage for various municipal departments while administrative staff are on vacation. Administrative support duties vary depending on the department and will include providing customer service, administrative, and clerical support. Potential duties may include: responding to telephone, counter, and email inquiries; creating letters and/or work orders; maintaining computerized records; paper and electronic records management; scheduling appointments and meetings; ordering office supplies; processing timesheets; and coding and processing invoices.Our Preferred Candidate:The ideal candidate will have high school graduation and one year of related administration, clerical, and/or reception experience. Other preferred qualifications include:Proficiency with MS Office (Word, Excel, and Outlook); Familiarity with administrative work methods and processes supplemented by some office administration training; Familiarity with municipal software programs (e.g. Diamond, Tempest, TabFusionRMS, FDM, PerfectMind) an asset; and, Ability to manage both paper and electronic records using a records classification system. Salary: $32.35 - $34.89 hourly plus 14% in lieu of benefits.Hours per week: Occasional shifts/variable hours dependent on vacation coverage needs, to a maximum of 35 hours per week. Workday schedule is typically between the hours of 8:30 am - 4:30 pm Monday to Friday. Prior to applying, please visit our website at employment opportunities to view the job description which provides a detailed outline of key duties and required qualifications, skills, and abilities. All qualified applicants are encouraged to apply. Please submit your resume and covering letter expressing your interest by December 5, 2024 to: hr@esquimalt.ca. We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted. Date posted: Nov. 5, 2024- LocationEsquimalt, BC
- Workplace information On site
- Salary$32.35HOUR hourly
- Terms of employment Casual employmentPart time
- Starts as soon as possible
- vacancies 1 vacancy
- Source CivicJobs.ca #99311
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