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office assistant
Posted on October 24, 2024 by Employer details RM of Frenchman Butte No. 501
Job details
*MAIN FUNCTION:* The Office Assistant is responsible for providing administrative assistance and support to the RM management team. The position reports to the Chief Administrative Officer (CAO.) *DUTIES AND RESPONSIBILITIES:* * Reception duties for the municipality?s administration office, including courteously greeting people entering the building and providing excellent front-line service. * Provide various clerical support duties, including faxing/scanning documents, photocopying materials, record retention and filing, and coordinating maintenance of copy, fax, computer, and telephone equipment. * Accurately record service requests and refer matters to other departments as required. * As directed, provide information to various internal and external contacts. * Utilize a multiline phone system: * Screen and forward calls and take messages. * Maintain and update contact lists. * Answer telephone inquiries and provide information. * Order/purchase stationery and office supplies. * Invoicing of Accounts Receivables, hamlet water & sewer billings, and other general billings. * Oil well licensing invoicing and tracking. * Compile monthly fuel consumption data and ensure report balances with fuel invoices and current rates. * File _Notice of Intent_ records for oil and gas well and seismic activities. * Receipting of tax, general accounts receivable, and utility payments. * Compose correspondence for review and signature as assigned. * Assist in municipal elections. * Assist in coordinating meetings and special events (planning and preparing ratepayer?s meetings, public meetings, municipal gatherings, and social events, including ordering food, booking facilities and arranging setup). * Responsible for poison control supplies, sales, invoicing, animal control bounties and required reporting. * Assist with maintaining the file system and records retention. * As requested, prepare tax certificates for the signature of the CAO. * Conduct research; retrieve files and internet information as requested. * Assist in the preparation of the Annual Newsletter. * Knowledge of RM policies and programs to effectively handle routine inquiries and provide effective administrative support. * Assist in assessment and taxation process. * Undertake other assigned duties as required and requested by the CAO. *SKILLS, QUALIFICATIONS AND ABILITIES:* 1. KNOWLEDGE OF: · The practices and processes involved in municipal government office administration. · General office equipment including calculator, photocopier, fax machine, etc. · Internet applications to research various matters, prepare correspondence and reports, and coordinate administrative details. · Proper grammar, punctuation, and spelling. · Asset management principles, policies, and procedures. 2. COMPUTER SKILLS: · Strong typing skills with excellent accuracy. · Drafting routine correspondence. · Sound working knowledge of Windows and Microsoft Office programs. 3. PERSONAL ATTRIBUTES AND SKILLS: · Pleasant manner, neat and clean in appearance. · Communicate effectively both orally and in writing. · Must be bondable. · Have excellent telephone etiquette. · Relate effectively with Council and committee members, external officials, representatives, the public, and other RM staff. · Keep office matters confidential ? must be discreet and understand the importance of office confidentiality. · Good communication, interpersonal, organizational, time management, analytical and problem-solving skills. · Balancing multiple demands and priorities to meet deadlines. · Working independently and as a team. 4. EDUCATION AND EXPERIENCE: · High School Diploma or GED or equivalent education and experience. · Business or Office certificate considered an asset. · Minimum two years? experience in general office and secretarial work or related area; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and ab- LocationParadise Hill, SK
- Workplace information On site
- Salary$22.16 to $33.52HOUR hourly
- Terms of employment Full time
- Starts as soon as possible
- vacancies 1 vacancy
- Source indeed.com #9500278697
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