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administrative assistant
Title posted on CareerBeacon - AUNBT Membership Coordinator and Administrative Officer
Posted on November 18, 2024 by Employer details Association of University of New Brunswick Teachers
Job details
OverviewThe Association of University of New Brunswick Teachers is the exclusive bargaining agent for more than 1000 Faculty Members, Librarians, Archivists and Contract Academic Instructors on the University of New Brunswick's Saint John and Fredericton Campus.AUNBT is hiring a Membership Coordinator and Administrative Officer to join the team. This is a probationary, full-time position.The Membership Coordinator and Administrative Officer reports to the President and AUNBT Executive and is part of a close, dynamic, and collaborative team of staff and volunteers dedicated to promoting the interests of Members by identifying and seeking resolution to workplace issues, providing daily service and support, and endeavoring to improve Members' working conditions as they carry out their teaching, research and service dues.The Membership Coordinator and Administrative Officer will contribute to mobilizing and organizing activities as well as being responsible for the day-to-day affairs of the AUNBT office, including maintaining AUNBT's various databases, handling payroll, expense claim processing and financial reporting, maintaining member communication, organizing events and providing administrative support to AUNBT's Executive and various committees.AUNBT staff routinely handle sensitive and confidential information. Strict adherence to confidentiality and privacy is required in all related union business.MAJOR RESPONSIBILITIES AND DUTIESAdministration and OperationsManage the day-to-day operations of the AUNBT office, including interacting with the public, members and university administrationProvide support to the AUNBT Executive, AUNBT Committees and AUNBT staff as neededWork in collaboration with Labour Relations Lawyers to prepare and manage informal and formal grievancesOrganize and attend AUNBT meetings as needed and take meeting minutesMaintain AUNBT's file systems (electronic and paper) and AUNBT archivesOther administrative and operational duties as prescribed by the ExecutiveBookkeeping, Payroll and FinancesManage accounts payable by recording and paying bills, ensuring vendors are paid on time and maintaining accurate records of outstanding paymentsRecord all financial transactions accurately and in a timely mannerReconciliation of bank and credit card statements and any other financial activitiesPrepare financial documentation and assist auditors during annual auditsImplement and maintain internal controls for financesCalculate and process payroll, benefits and expenses for employees and stipends of AUNBT officersAny other financial duties as prescribed by the ExecutiveMembership Engagement and CommunicationsTake a key role in planning and delivering member activitiesMaintain member databaseAssist with the AUNBT newsletter and other member communicationsDraft communications for the AUNBT President and Executive as neededManage and update the AUNBT websiteAny other membership engagement and communications duties as prescribed by the ExecutiveQualificationsinterest in and experience with membership engagement and outreach for a member driven organization;experience with QuickBooks online (minimum of two years preferred) and preparing for financial audits;bookkeeping experience, including monthly reconciliations;proficiency with word processing, email, spreadsheets, databases and on-line video conferencing (e.g., Zoom, Teams);ability to draft communications for a large audience;ability to handle sensitive information with discretion, confidentiality and professionalism;ability to take initiative and work independentlyPreferred Experienceknowledge or experience with labour relations or post-secondary educationproficiency in French or another language, other than English, is an assetHours, location and compensation details37.5 hours per week (Monday to Friday). The AUNBT office is located on the UNB Fredericton campus.Salary and Benefits:Competitive compensation package starting at a minimum salary of $45,000, with the pot- LocationFredericton, NB
- Workplace information On site
- SalaryNot available
- Terms of employment Permanent employmentFull time
- Starts as soon as possible
- vacancies 1 vacancy
- Source CareerBeacon #2123329
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