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administrative assistant

Posted on December 06, 2024 by Employer details Prospec Steel Fabrication Limited

Job details

Come and join our growing team! The Prospec group of companies is an expanding company owned and based in Sudbury, Ontario. The Prospec group focuses on Engineering and Fabrication projects based mainly in Northern Ontario and primarily in the mining and heavy industrial sectors. We are a team of approximately 20 members from labourers, apprentices and professionals. Since our founding, we?ve worked with numerous clients throughout the Northern Ontario area. Great service begins and ends with experienced and friendly professionals, which is why we put so much consideration into selecting only the best to join our team. We complete projects efficiently and on schedule, and go above and beyond to form lasting relationships with our clients. Our fast-paced office is looking for an enthusiastic Administrative Assistant to join our team. This person will focus on providing support to Management and staff. This position is ideal for someone with a strong understanding of standard business software, impeccable customer service skills, solid ability to learn and retain, a positive attitude, and the ability to think on their feet. *Duties* * Oversee all administrative functions; manage schedules and deadlines * Collect, verify and process timesheets and issue bi-weekly payroll for both hourly and salary employees * Calculate vacation and statutory holiday pay as per ESA * Calculate and issue payment of government remittances including CRA Source Deductions, WSIB reconciliation and EHT remittance * Administer Group Insurance Benefits for employees * Calculate and remit employee deductions into GRSP and GTFSA as well as calculating and remitting employer?s contribution into DPSP * Create and post job opportunities, review and contact potential candidates, coordinate interviews, check references and create employment contracts * Complete and issue Records of Employment when applicable * Issue accounts receivable invoices, receive customer payments and follow up on outstanding accounts * Assist with quoting and pricing * Manage purchases for the company: source quotes and issue purchase orders * Enter accounts payable invoices verifying to Purchase Order, reconcile to vendor statement, remit payment via EFT as well as cheque * Prepare reconciliation of expense reports to company credit card statements * Complete all banking transactions including month end bank reconciliation * Assist in creation of documents and procedures for various departments * Maintain organized filing systems of both electronic and paper * Other tasks as assigned *Skills & Experience:* * An energetic attitude * Attention to detail * Must be proficient with Excel, Word and Outlook applications * Experience with Quickbooks considered an asset * Professional attitude and appearance * Solid written and verbal communication skills * Must have excellent organizational skills * Ability to multitask * Team player If you are passionate about providing exceptional administrative support and contributing to the success of our team, we encourage you to apply for this exciting opportunity. Job Types: Full-time, Permanent Pay: $22.55-$27.90 per hour Expected hours: 40 per week Benefits: * Casual dress * Life insurance * On-site parking * RRSP match * Vision care Flexible language requirement: * French not required Schedule: * 8 hour shift * Monday to Friday Education: * Secondary School (preferred) Experience: * Administrative experience: 1 year (required) Location: * Azilda, ON (required) Work Location: In person