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administrative assistant
Posted on December 13, 2024 by Employer details Maple Bird Immigration Services Ltd.
Job details
Education: Secondary (high) school graduation certificate. Work setting: Willing to relocate. Consulting firm. Tasks: Arrange and co-ordinate seminars, conferences, etc.. Assist with staff consultation and grievance procedures. Coordinate the flow of information within the team. Plan and organize daily operations. Train other workers. Record and prepare minutes of meetings, seminars and conferences. Schedule and confirm appointments. Manage contracts. Answer telephone and relay telephone calls and messages. Answer electronic enquiries. Compile data, statistics and other information. Oversee the preparation of reports. Advise senior management. Respond to employee questions and complaints. Order office supplies and maintain inventory. Arrange travel, related itineraries and make reservations. Greet people and direct them to contacts or service areas. Type and proofread correspondence, forms and other documents. Perform data entry. Provide customer service. Work with the marketing department to understand and communicate marketing messages to the field. Maintain and manage digital database. Perform basic bookkeeping tasks. Consult with clients after sale to provide ongoing support. Computer and technology knowledge: Adobe Photoshop. Project management software. Social Media. MS Access. MS Office. Quick Books. Adobe Acrobat Reader. Google Drive. LinkedIn. Area of specialization: Correspondence. Reports and records. Contracts. Invoices. Project management. Security and safety: Criminal record check. Work conditions and physical capabilities: Ability to work independently. Fast-paced environment. Work under pressure. Tight deadlines. Attention to detail. Repetitive tasks. Large workload. Work with minimal supervision. Personal suitability: Ability to multitask. Excellent oral communication. Excellent written communication. Flexibility. Organized. Team player. Accurate. Client focus. Reliability. Time management. Accountability. Quick learner. Screening questions: Are you currently legally able to work in Canada?. Do you currently reside in proximity to the advertised location?. Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?. Experience: 1 to less than 7 months. Health benefits: Health care plan. Financial benefits: Commission. Other benefits: Learning/training paid by employer. Support for newcomers and refugees: Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.). Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees . Support for youths: Offers mentorship, coaching and/or networking opportunities for youth. Support for Indigenous people: Offers mentorship, coaching and/or networking opportunities for Indigenous workers . Supports for visible minorities: Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities.- Location1281 Hornby St.Vancouver, BCV6Z 0G8
- Workplace information On site
- Salary$23.00 to $27.00HOUR hourly (To be negotiated) / 30 hours per week
- Terms of employment Permanent employmentFull time
- Day, Morning, 09:00 to 16:00
- Starts as soon as possible
- Benefits: Health benefits, Financial benefits, Other benefits
- vacancies 1 vacancy
- Source Job Bank #3179860
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 to less than 7 months
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
- Willing to relocate
- Consulting firm
Responsibilities
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Assist with staff consultation and grievance procedures
- Coordinate the flow of information within the team
- Plan and organize daily operations
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Advise senior management
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Consult with clients after sale to provide ongoing support
Experience and specialization
Computer and technology knowledge
- Adobe Photoshop
- Project management software
- Social Media
- MS Access
- MS Office
- Quick Books
- Adobe Acrobat Reader
- Google Drive
Area of specialization
- Correspondence
- Reports and records
- Contracts
- Invoices
- Project management
Additional information
Security and safety
- Criminal record check
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large workload
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Accountability
- Quick learner
Benefits
Health benefits
- Health care plan
Financial benefits
- Commission
Other benefits
- Learning/training paid by employer
Employment groups
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
Support for newcomers and refugees
- Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
- Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
Support for youths
- Offers mentorship, coaching and/or networking opportunities for youth
Support for Indigenous people
- Offers mentorship, coaching and/or networking opportunities for Indigenous workers
Supports for visible minorities
- Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
Advertised until
2025-01-12
Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.
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