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administrative specialist

Title posted on indeed.com - Administrative Specialist

Posted on December 12, 2024 by Employer details MINOVA

Job details

*Job Title:* Administrative Specialist _*About Minova*_ Minova is an industry leader of ground support and geotechnical solutions for mining, tunneling, and surface ground engineering projects. We are known for our high-quality products, technical expertise, and customer problem-solving. Our 140-year track record of developing and delivering innovative ground support solutions is a heritage we are proud of. _*About the Role*_ The Administrative Specialist will provide administrative support and assistance to the Plant Manager and manufacturing operations by maintaining accurate and up-to-date data in systems. Their support will ensure customer orders are manufactured and shipped to end user while providing a high-quality, low-cost product. The incumbent will be a key contributor and communicate with all levels of the organization. _*Key Accountabilities *_ * Complete regular data entry, including but not limited to: Utilizing systems (Access and XA), ensure that all production information is entered daily; entering receiving information in the system and file physical copies accordingly; and, ensure that site KPIs are up to date by entering production data on tracking sheet. * Conduct regular data audits to ensure that information is accurate and up to date. * Create electronic requisitions and Purchase Orders from quotes/contract. * Ensure invoices match receivers and purchase orders. * Participate in the physical Inventory Process monthly. * Ensure that employee uniforms are ordered and returned in a timely manner. * Answer incoming calls and check in visitors on-site. * Key point of contact for office vendors. * Ensure the cleanliness and tidiness of Office/Breakroom areas. * Provide ongoing administrative support for internal teams, including but not limited to Production, SHES, HR, and Shipping when required. * Working on special projects as assigned. _*Critical Experience and Qualifications*_ * High School Diploma or equivalent. * 2-3 years prior administrative experience. * Business Administration Certificate preferred. * Strong communication skills ? both written and verbal. * Proficiency with Microsoft Office Suite, as well as the ability to learn and adapt to new technologies. * Exceptional organizational skills, with the ability to manage time effectively with changing priorities while maintaining a high degree of accuracy. Job Type: Full-time Pay: $23.05-$25.50 per hour Expected hours: 40 per week Additional pay: * Overtime pay Benefits: * Dental care * Disability insurance * Employee assistance program * Life insurance * On-site parking * Paid time off * Vision care Flexible language requirement: * French not required Schedule: * Day shift * Monday to Friday Experience: * Administrative experience: 2 years (preferred) Work Location: In person Application deadline: 2024-12-23